How To Connect Printer To Mac

How To Connect Printer To Mac

Mac computers allow you to perform the print, scan, or any printer-related operations when a printer is added to it. The latest Mac computers have the built-in AirPrint feature. Using this option, you can perform the print or scan operation over a wireless network, that too, without the need for the printer drivers. In the section below, we are going to see how to connect different types of printers to your Mac computer.

Before you begin the connectivity process, check some of the suggestions mentioned below.

  • Make sure that you have completed the initial printer setup.
  • Verify your printer is compatible with the Mac computer.
  • If you are using a network printer, then check if it satisfies futures such as AirPrint, HP Jetdirect, Line Printer Daemon (LPD), or Internet Printing Protocol (IPP).
  • To connect a Bluetooth printer to your Mac computer, you can use a USB Bluetooth adapter.
  • If your Mac computer has Bluetooth installed, then you don’t have to use the adapter for connectivity.
  • Make sure that your macOS is up-to-date.

1) Connect a USB printer to your Mac computer

Update your Mac computer’s OS (if needed):

  • Step 1:Click the Apple menu.
  • Step 2:Select System Preferences > Software Update.
  • Step 3:Click the Update button if displayed on the screen.

Connect the printer to your Mac computer

  • Step 1: After updating your Mac computer’s OS, connect the printer to it.
  • Step 2: Get the USB cable provided with your printer package.
  • Step 3: Connect the printer to your Mac computer using the USB cable and turn on the printer.
  • Step 4: Now, your Mac computer’s OS will automatically detect the connected printer and will prompt you to download the necessary printer software.
  • Step 5: After the driver installation process, you can try a test print to check the printer functions.

2) Connect a Wi-Fi or network printer to your Mac computer

This method is easy and simple to perform. After the connectivity process, you can perform the printer-related operations from your Mac computer over a wireless network.

  • Step 1: Initially, update your macOS if available.
  • Step 2: Prepare the printer for wireless connectivity.
  • Step 3: Now, turn on your wireless printer and router.
  • Step 4: Connect your printer to the wireless router.
  • Step 5: Similarly, connect the Mac computer to the same wireless network.
  • Step 6: After connecting the Mac computer to the network, begin the printer driver installation.
  • Step 7: For some printer models, a USB cable must be connected between the printer and your Mac computer during the wireless setup.
  • Step 8: You can disconnect the USB cable once the printer is connected.
  • Step 9: It is necessary to add or insert the printer to your Mac computer’s Printers & Scanners list to perform the printer-related operations. So, perform this process, after installing the printer driver on your Mac computer.
  • Step 10: To perform it, go to your Mac computer’s System Preferences section.
  • Step 11: Click the Printers & Scanners option.
  • Step 12: Now, a list of printers connected to your Mac computer will appear on the screen.
  • Step 13: Select your printer from the list.
  • Step 14: Click the Add button.
  • Step 15: If your printer is not listed, then click the plus (+) icon and follow the instructions displayed on the screen.
  • Step 16: If the message Download software appears on the screen, make sure to download and install the printer driver software on your Mac.

3) Connect a network printer to your Mac computer

  • Step 1: In this case, you have to gather the IP address of your network printer to connect it to the Mac computer.
  • Step 2: Along with the IP address, gather the printing protocol, model number, and printer software name.
  • Step 3: First, connect your printer to the network connection by referring to its user guide.
  • Step 4: After connecting the printer to the network, add it to your Mac computer’s Printers & Scanners list.
  • Step 5: In the Printers & Scanners window, click the Add (+) button followed by IP.
  • Step 6: Now, you will be prompted to enter your network printer’s IP address, protocol, queue name of the printer, name, location, and use.
  • Step 7: After entering the required information in the given fields, click the Save button followed by OK.

4) Add a Bluetooth printer to your Mac computer

  • Step 1: First, check if your Mac computer has the Bluetooth feature built-in.
  • Step 2: If not, you can use the USB Bluetooth adapter.
  • Step 3: Enable the Bluetooth option on your printer by referring to its user guide.
  • Step 4: Similarly, enable the Bluetooth feature on your Mac computer.
  • Step 5: Make sure that you have prepared your printer for the Bluetooth connectivity.
  • Step 6: Now, click the Apple icon.
  • Step 7: Select the System Preferences option, followed by Printers & Scanners.
  • Step 8: In the Printers & Scanners window, click the Add (+) button.
  • Step 9: Select the Default option.
  • Step 10: Now, the connected printer will be displayed on the screen.
  • Step 11: Choose it from the displayed list.
  • Step 12: Click the Add button.
  • Step 13: If your printer is not listed, then click in the search field.
  • Step 14: Type your printer’s name in the search field.
  • Step 15: Tap the Return button on the keyboard.
  • Step 16: If it is doesn’t work, check if you have installed the latest Bluetooth driver file on your Mac computer.
  • Step 17: If not, install the latest Bluetooth driver file and then try to connect the printer to your Mac computer.

5) Connect a Wi-Fi or mobile printer to your Mac computer

To install some network printer on your Mac computer, it requires a configuration profile.

  • Step 1: This configuration profile helps you to discover your printer while using the AirPrint feature.
  • Step 2: So, when you are prompted to install the configuration profile, perform it.
  • Step 3: To install the profile, follow the instructions given below.
  • Step 4: Open the profile you wish to install on your Mac computer.
  • Step 5: Now, a dialog box displaying the message If you want to install the profile will appear on the screen.
  • Step 6: Accept the installation process by clicking the Continue button displayed on the dialog box screen.
  • Step 7: Click the Install button when prompted.
  • Step 8: Wait for the profile installation process to complete.
  • Step 9: Once it is completed, add your Wi-Fi or mobile printer to your Mac computer on the Printers & Scanners screen.
  • Step 10: If you are unable to add your printer to the Mac computer, check if you have selected the latest profile of your printer.